Tag Archives: law enforcement

Helpful Hints for Recording Interviews & Dictating Reports

Net Transcripts is the leading provider of confidential transcription and translation services for law enforcement and criminal justice agencies. While we pride ourselves on our 98.8% Accuracy Guarantee, high quality recordings that are clearly audible will always result in more accurate transcripts. With this in mind, our team has assembled the following list of tips and tricks for producing the best possible recordings for transcription.

Officer Dictation

An officer dictates his report.

Microphone Placement

Whether your recording takes place in an interrogation room or in the field, your device will be capturing audio through a microphone. For dictated reports with only one party speaking, best practice is to keep the microphone between six and twelve inches from your mouth in order to produce clear audio without distortion.

For interviews and other recordings with multiple parties involved, you might be tempted to move your device back and forth as each party speaks; however, this can create unintentional noise and variations in volume which can make participants difficult to understand. Instead, try to hold the recorder very steady throughout the interview or place it on a stable surface, preferably at an equidistant point from each person. Interview rooms are often equipped with built-in recording devices, but they may not always be situated in the best locations – often concealed in the walls or ceiling. Try and utilize a secondary recorder if possible, placing it as described above. These techniques will help keep input volumes consistent and will result in a more accurate transcription of your recording.

Background Noise

Throughout the course of an investigation, it is very common for law enforcement interviews to be conducted outdoors. Unfortunately, this often leads to unavoidable background noise which can hinder the clarity of your recordings. To minimize this effect, try to utilize natural barriers to block noise as much as possible. For example, if traffic noise is a concern, position your subject with their back toward the street, and keep your recording device directly in front of them so that their body blocks some of the noise from being picked up by the microphone.

Even in a controlled, indoor environment, extraneous noise can still impact the audibility of a recording. Be aware of your surroundings, including air conditioning units, blowing vents, refrigerators, radios and televisions. Try to avoid shuffling papers and dragging objects like chairs or tables, as the sound from these sources will make your recordings more difficult to understand clearly. Whenever possible, keep doors and windows closed, and try to limit access to your recording space in order to avoid interruptions.

Crosstalk & Rapid Speech

When multiple parties are speaking simultaneously, it can be difficult to discern what any one person is saying. Try to refrain from talking over your subjects, and if you can, restrict your interviews to one party at a time in order to cut down on crosstalk and unintelligible speech.

Dictated reports can be greatly improved if you speak clearly and annunciate. When you fly through your words, your tongue and lips can’t keep up with your mind, so you drop important vowels and consonants, causing your listeners to miss your meaning. Speak in a loud, clear voice, and take your time with each sentence rather than thinking about what’s coming next.

Troubleshooting Equipment

Be sure to check the battery in your recording device before you get started to prevent the loss of vital recordings. Test new devices and familiarize yourself with the controls before deploying them in the field. Your department’s IT staff can be a valuable resource for preventing potential issues before they occur.

If you’re looking for a recording solution that won’t break your budget, Net Transcripts offers a Dial-in Dictation Line as well as our Mobile App for iPhone and Android devices, both at no additional cost to our customers. Contact us today to learn more about the benefits of outsourcing with Net Transcripts.

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OHIA 2016 Major Crimes Conference

ohi-logoLaw enforcement personnel and death investigation professionals from the Pacific Northwest will join the Oregon Homicide Investigators Association this week for the 2016 Major Crimes Conference, September 27-29 at The Riverhouse on the Deschutes in Bend, Oregon. In addition to vendors and social events, the conference will feature case study based presentations on topics including the death of a K-9 partner, solving a cold case, murder for hire and more.

Homicide investigators from Oregon and all throughout the United States rely on the accurate, secure and confidential services provided by Net Transcripts. Our expert typists produce verbatim transcriptions of interviews and phone calls, as well as dictated reports, case notes, summaries and supplements. We also transcribe and translate foreign language recordings into English, including Spanish, Mandarin, Arabic and virtually any other language. Contact us today to find out how Net Transcripts can help your agency to save valuable time and resources by outsourcing your transcription and translation needs.

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2016 CDAIA Training Conference

cdaia-logoDistrict Attorney Investigators, peace officers, prosecutors and other district attorney personnel will join the California District Attorney Investigator’s Association this week for the 2016 CDAIA Training Conference, September 20-22 at the Allegretto Resort by Ayres in Paso Robles. Topics to be discussed include improved investigative techniques for homicide investigations, outlaw motorcycle gangs, infiltrating the mafia and more.

When it comes to transcribing interviews and statements to be utilized in criminal proceedings, Net Transcripts is the top choice for criminal justice professionals throughout California, as well as hundreds of agencies nationwide. District attorneys and their investigators trust us to uphold our 98.8% Accuracy Guarantee, turning recorded audio and video into actionable evidence and allowing investigative personnel to focus on the crucial tasks that lead to a conviction. Contact Net Transcripts today to learn more about increasing investigative efficiency for your agency by leaving the typing to us.

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BODY-WORN VIDEO: ACCOUNTABILITY IN THE DIGITAL AGE

Police and law enforcement oversight in the modern era is an increasingly complex and popular topic, with all signs pointing toward the widespread adoption of body-worn cameras for officers and other personnel who regularly make contact with the public. A recent poll shows that 76% of Millennials in the United States support mandatory body-worn cameras for police officers. Meanwhile, this technology continues to gain popularity throughout the public sector, including administrators at a school district in Virginia who are set to begin recording interactions with students.

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Photo courtesy of Reuters/Al Seib/Pool

The benefits of body-worn video include more plea deals and less court time, a reduction in citizen complaints and allegations of misconduct, and increased accountability for both officers and subjects of investigations. However, there are many challenges inherent in adopting new technologies, such as financial concerns surrounding purchasing agreements with vendors, as well as costs associated with data storage and equipment maintenance. Despite the popularity of these programs nationwide, many citizens also have concerns about the implementation of policies and procedures regarding when and how recordings are captured, and the degree of control officers have over these devices.

Another major consideration for agencies utilizing body-worn cameras is the question of access to recordings; in other words, who gets to see the footage, and when? Some city and state governments have made these recordings public almost immediately, while others have exempted body-camera footage from public records requests. Several states have begun passing laws regulating the release of body camera videos, although many officials question whether legislation on such matters is even necessary, citing the desire of different agencies to forge their own policies and guidelines to meet their individual needs. Ultimately, decisions on when and how to release these videos will have to balance the need to comply with public records requests while simultaneously protecting sensitive information, such as the identities of adult and child victims, witnesses, and other parties present during police contact.

Agencies looking to solve problems related to data storage and the release of videos can turn to transcription as a viable solution. Net Transcripts is the leading provider of confidential transcription and translation services to law enforcement and criminal justice agencies throughout the nation. Our professional typists will accurately transcribe body-worn video recordings, producing valuable evidence which can be easily redacted to protect sensitive information while satisfying the need for disclosure. We can also translate any foreign languages spoken in a recording, providing valuable context to the events captured by a body-worn camera or other recording device. Please contact a representative for more information regarding the quality, security, and user-friendliness of the services provided by Net Transcripts.

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2016 CHIA Conference

CHIA LogoHomicide investigators, prosecutors and death investigation professionals throughout the Western United States will join the California Homicide Investigators Association this week for the 47th Annual CHIA Conference, February 29 through March 4 at the Palms Casino Resort in Las Vegas. Many of our nation’s high-profile cases from the last several years will be discussed, including the Boston Marathon bombing, the 2012 Aurora shooting, homicide cases of Aaron Hernandez and Jodi Arias, and more.

Net Transcripts is the industry leader in providing accurate, confidential transcription for law enforcement and criminal justice agencies. We specialize in the unique terminology and processes associated with homicide investigations, and our Web-based platform makes it easy to transfer your recordings to us in a secure, user-friendly environment. Contact us today for a free trial offer to experience the quality and increased efficiency of outsourcing your transcription needs.

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2016 CDAA Winter Workshop

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District Attorneys and other Criminal Justice professionals throughout the State of California will join the California District Attorneys Association this week for the 2016 CDAA Winter Workshop at the Monterey Marriott, January 19-22 in Monterey, California. This week’s schedule includes committee meetings and training on a host of topics, as well as luncheons and roundtable discussions designed to foster the exchange of information and innovation in the criminal justice field.

Net Transcripts is the leading provider of confidential transcription services for Law Enforcement and Criminal Justice agencies. From jail phone calls to defendant interviews, we will transcribe your audio and video recordings with expert proficiency and guaranteed accuracy. Contact us today to learn more about how Net Transcripts can help lower your costs, increase efficiency and improve conviction rates for your agency.

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MYRTLE BEACH POLICE PRESENTS: DON’T GET GRINCHED!

Police in Myrtle Beach, South Carolina have created an entertaining video to deliver some helpful holiday tips:

Hopefully, these safety tips will keep The Grinch away for everyone this holiday season, but a few criminals will inevitably manage to steal someone’s Christmas. When holiday disasters strike, police departments across the nation can count on Net Transcripts’ fast, reliable and accurate service to help solve cases quickly and efficiently. Officers and administrative staff can spend less time typing and more time spreading holiday cheer.

Contact us today to find out how Net Transcripts can help your agency to lower costs and save valuable time by transcribing your dictated reports, recorded interviews and more!

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2015 CALEA FALL CONFERENCE

200x137xgoldstandardsnew11.png.pagespeed.ic.pNqupOB2o3Law Enforcement professionals from across the nation will join the Commission on Accreditation for Law Enforcement Agencies (CALEA) for their Fall Conference this week at the Hyatt Regency at Miami Convention Center, November 18, 2015 through November 21, 2015. CALEA’s Accreditation Programs are designed to improve public safety services in all aspects, including formalizing management procedures, establishing personnel practices, and increasing confidence in law enforcement agencies throughout their respective communities. The conference will feature workshops on a broad range of topics as well as exhibits from a variety of vendors and services.

 

From dictated field reports to recorded interviews, Net Transcripts provides the ideal transcription solution for law enforcement agencies. Contact us today to find out how our secure, accurate and fast service can help save time and decrease operational costs for your department.

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2015 FLORIDA HOMICIDE INVESTIGATOR’S ASSOCIATION (FHIA) CONFERENCE

FHIA logoHomicide investigators, prosecutors, and death investigation professionals throughout the State of Florida will be joining the Florida Homicide Investigator’s Association (FHIA) this week for their annual conference, November 16, 2015 through November 20, 2015 at the Marriott Lake Mary Hotel. The FHIA provides training and information related to homicide investigation strategies and advances in forensics, as well as an environment for networking and discussion among the top investigators and prosecutors in Florida.

Net Transcripts provides accurate, confidential transcription of audio and video recordings obtained in homicide investigations. Contact us to learn more about how we can increase investigative efficiency for your department and help expedite the prosecution of criminals in homicide cases.

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2015 Arizona Problem Solving Courts Conference / 2015 WAHI Annual Training Conference

Net Transcripts representatives will be busy next week meeting with attendees at events across the nation during the 2015 Arizona Problem Solving Courts Conference in Prescott, AZ (April 27-28) and the 2015 Wisconsin Association of Homicide Investigators Annual Training in Wisconsin Dells (April 28 – May 1).

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The Problem Solving Courts Conference invites criminal justice and law enforcement professionals, psychologists, social workers, and any others involved with Arizona’s courts to attend a two-day series of educational sessions. The event is co-hosted by Arizona State University’s Center for Applied Behavioral Health Policy (CABHP) and the Arizona Association of Drug Court Professionals (AADCP). As a resource for professionals in problem-solving courts, the conference addresses topics on mental health, drug abuse, and treatment. Our transcription services are well-suited to the needs of caseworkers and attorneys seeking court-ready transcripts of interviews with offenders and victims. Net Transcripts is also equipped for 24-hour or faster return of transcription of dictated notes or narratives taken during the course of an investigation.

Visit here for more information on transcription services for criminal justice agencies.


 

Wisconsin Association of Homicide InvestigatorsNet Transcripts will also be exhibiting at the 2015 WAHI Annual Conference to present our transcription services to homicide investigators attending the 4-day event. The annual spring conference offers training through a series of case studies and presentations.

Homicide investigators use our services for fast, accurate, and secure transcription of recordings captured at the crime scene or during the course of an investigation. By using our smartphone app or dial-in dictation line, investigators can submit dictated reports or interviews for transcription immediately from the field. Additionally, recordings can be uploaded to our online Transcript Management Center from any desktop computer. Net Transcripts utilizes CJIS-compliant security protocols and strict personnel standards to protect the confidentiality of files throughout the transcription process. Learn more about transcription for investigations here.

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